University Policies &
Procedures

The Saginaw Valley State University Operations Manual includes those operating policies and procedures which govern the actions of employees, students, contractors and visitors.

University Policies & Procedures

Policies

Category Authorizing Body Department

Applies To:

Faculty

Staff

Students

Visitors

Contractors

Lessees

Clear Selections

Academic Research

Title	Policy	Department
Copyright Policy	1.0-6	Academic Affairs
Patent Policy	8.2-1	Sponsored Programs
Posthumous Degree	4.9-1	Academic Affairs
Reporting Misconduct in Science	8.3-1	Sponsored Programs
Sponsored Research & Consulting Relationships	8.1-1	Sponsored Programs

Administration

Title	Policy	Department
Enrollment Count Date	6.1-1	Registrars Office
Honorary Degree	1.2-1	Presidents Office
Naming of Buildings, Facilities, Spaces & Other Properties & Functions	1.1-1	Foundation
Operations Manual Policy Guide	1.0-1	Administration & Business Affairs
Procedure Following a Student Death	4.2-3	Student Affairs
Records Retention Policy	5.12-1	Administration & Business Affairs

Business & Financial Management

Title	Policy	Department
Agency Account Policy	5.4-2	Controllers Office
Alcohol Services	3.1-3	Conference Center
Check Requisitions	5.2-10	Controllers Office
Contractual and Signature Authority	5.2-13	Administration & Business Affairs
Equipment Acquisitions	5.2-3	Controllers Office
Facilities Use Policy	3.1-1	Conference Center
Financial Conflict of Interest	5.8-2	Administration & Business Affairs
Graphics Center Right of Refusal	5.3-4	Business Services
Identity Theft Prevention Policy	4.8-1	Controllers Office
Insurance Policy Requirements for Contractors and Service Providers on the Premises of SVSU	5.2-7	Business Services
Internal Audit Process	5.8-1	Controllers Office
Investment Policy	5.4-1	Administration & Business Affairs
Non-profit Board Participation - Insurance Liability	4.4-2	Business Services
Outside Food Catering Policy	3.1-4	Conference Center
Personal Use of Campus Postal Systems and Fax Machines	5.3-3	Business Services
Petty Cash Fund	5.2-12	Controllers Office
Photocopying - Personal Use	5.3-2	Business Services
Price Variances on Purchase Orders	5.2-2	Controllers Office
Purchase of Equipment-Like Items	5.2-4	Controllers Office
Purchasing Policy	5.2-1	Business Services
Replacement of Stolen/Missing Equipment Item	5.2-5	Controllers Office
Travel Policy and Regulations	2.3-1	Controllers Office

Facilities And Property

Title	Policy	Department
Cancellation of All classes and Closing of the University Due to Weather or other Adverse Conditions	4.1-1	Administration & Business Affairs
Cancellation of Individual Classes Due to Weather or Other Adverse Conditions	4.1-3	Administration & Business Affairs
Commercial Use of SVSU Property	5.2-6	Administration & Business Affairs
Issuance and Replacement of Key	3.2-1	Campus Facilities
Security Procedures - Wickes Hall, 3rd Floor	3.2-2	Campus Facilities
Use of SVSU Property for Expressive Activity	3.1-6	General Counsel
Vehicle Policy	3.5-1	Campus Facilities

Health And Safety

Title	Policy	Department
Environmental Health and Safety Policy	4.3-4	Campus Facilities
Minors on Campus	9.1-1	Business Services
Smoke-Free Environment Policy	3.3-2	Administration & Business Affairs
Substance Abuse Policy and Regulations	4.3-1	Student Affairs
Uncrewed Aircraft (Drone) Policy	5.2-8	Administration & Business Affairs

Human Resources

Title	Policy	Department
Administrative/Professional Concern Resolution Process	2.7-2	Human Resources
Administrative/Professional Employee Additional Earnings at SVSU	2.7-1	Human Resources
Background Check and Reference Policy	2.4-2	Human Resources
CARE (Cards and Responses to Events)	2.8-1	Human Resources
Disability Accommodation Policy for Employees & Students	4.3-3	Human Resources
Drug-Free Workplace Policy	4.3-2	Human Resources
Emeriti Status, Granting Faculty and Staff	2.9-1	Academic Affairs
Employee Tuition Waiver/Scholarship Authorization	2.10-1	Human Resources
Family Medical Leave Policy	2.1-2	Human Resources
Hourly Time Entry	2.2-2	Human Resources
Injury/Illness Incident Response and Reporting	2.1-3	Human Resources
Job Title Change	2.1-5	Human Resources
Long Term Disability (LTD) Policy for Administrative Professional Staff	2.1-4	Human Resources
Nepotism Policy	2.6-1	Human Resources
Paid Sick and Family Illness Time Policy for Administrative Professional Staff	2.1-1	Human Resources
Personal Involvements	2.6-2	Human Resources
Vacation for Administrative Professional Staff	2.2-1	Human Resources

Information Technology

Title	Policy	Department
Internet and Network Resources Acceptable Use Policy (AUP)	4.6-1	Information Technology
Media Protection (MP 01)	11.2-1	Information Technology
Security Awareness Training (AT 01)	11.1-1	Information Technology
Student Email Communication Policy	4.6-2	Information Technology

Legal Compliance

Title	Policy	Department
Anti-Harassment/Discrimination Policy	2.5-2	General Counsel
Contacts with University Attorneys	5.9-1	General Counsel
Freedom of Information Act Compliance Policy	4.5-1	General Counsel
FERPA: The Family Educational Rights and Privacy Act	6.5-1	Registrars Office
Public Release of Information Contained in University Police Investigation	4.5-2	General Counsel
Sexual Misconduct Policy (Interim)	3.6-1	Title IX

Public Relations And Communications

Title	Policy	Department
Assistance Available from University Communications	5.3-11	Ucomm
Charitable Contributions Policy	4.4-1	Administration & Business Affairs
Employees’ Personal Use of Social Media, Guidelines for	4.6-4	Human Resources
SVSU Media Relations Guidelines	2.5-1	Ucomm
Official Social Media Accounts Policy	4.6-3	Ucomm
University Corporate Contributions	7.3-1	Public Affairs
Use of University Symbols and Letterhead	5.3-1	Ucomm
Web Accessibility Policy	4.6-5	Ucomm

Public Safety

Title	Policy	Department
Emergency Operations Plan	4.2-4	University Police
Parking Violation Appeal Process	3.4-1	University Police
Weapons and Dangerous Substances Policy	4.7-1	University Police

Student Affairs

Title	Policy	Department
Graduate Assistantships	10.5-1	Academic Affairs
Medical Withdrawal & Tuition Refund Policy	6.2-1	Registrars Office
Payment and Collection of Tuition, Fees, and Other Obligations	6.2-4	Controllers Office
Refund for Change in Employment Status	6.2-2	Controllers Office
Revenue Producing Projects for SVSU Student Groups	7.2-3	Student Affairs
Tuition and Fee Refund Policy	6.2-3	Controllers Office