Personal property which is left by a resident at the end of his/her contract period or when the resident vacates an assigned space will be deemed abandoned. The abandoned property will be inventoried by Housing Operations and packed up by Campus Facilities staff in the presence of a witness. The property will be temporarily stored by Housing Operations. A letter informing the resident that he/she has thirty (30) days to claim the property and a copy of the inventoried items will be sent to the resident's home address on file with the University and also to the resident’s SVSU email address. Personal property not retrieved by the end of the thirty (30) day period identified in the letter/email will be disposed of by the University or donated to a local charity. The University has no liability for the loss or damage to abandoned personal property. All inquiries regarding abandoned property should be directed to the Office of Housing Operations.
Students enrolled or plan to enroll are obligated to fulfill the housing contract once submitted to the University. Residents will not be released from their contract to move to off-campus housing or to commute during the contract period. Residents are responsible for all room and board charges assessed under the terms of the housing contract for the entire academic year or until the contract is terminated by Housing Operations. See Contract Release section for additional information.
Students who decide not to attend SVSU must submit written notification to Housing Operations in order to cancel the Housing Contract. Housing Operations is not notified by other University departments of a student’s withdrawal or change in status. Residents are not released from your Housing Contract if they re-enroll during the contract period.
Residents are expected to vacate their rooms by the day, time and procedures posted at the end of each semester. Rooms are to be left clean and in the same general condition as they were at the beginning of the contract period. If lofts were used, residents must reassemble beds before vacating. Residents with late examinations or special circumstances that prevent leaving by the date and time specified must contact the Housing Operations office to request special arrangements. Last minute requests will not be honored. Any departure must involve proper checkout procedures.
Late Checkout: Residents may request a late checkout in writing. If approved, a pro-rated daily charge will be assessed. [ FORM (75kB) ]
Damages: Residents are provided with room condition forms to document room/furnishing conditions at move-in. Room condition forms should be submitted within 7 days of occupancy to any unit. [FORM (74kB)] Residents are liable for missing items or actual damage to the unit or any ancillary facility (hallways, stairwells, lobbies, study lounges, laundry rooms, etc.), including furniture, appliances, and equipment, and for maintaining the unit in a safe and sanitary manner. In the event of such damage, the University will hold all residents of a unit jointly and severally liable for damage charges, and resident(s) will be billed accordingly. Please report any damages immediately so that responsibility can be determined while occupants are still residing. List of current damage fines (195kB).
Every attempt is made to determine parties responsible for any and all damages that occur. In the instance where responsibility cannot be determined, the charge, including labor, will be distributed among all residents of the facility.
University property, other than furnishings assigned to the licensed premises, is not allowed in student rooms. Such items will be removed and a charge will be levied to the occupants.
Students must review the Housing Contract terms prior to signing. This commitment, like any other contract is legally binding. By signing it, students agree to abide by all of the contract terms and to comply with the policies and procedures published in the Resident Student Handbook and the Student Code of Conduct. The contract is for the entire academic year (fall and winter semesters). Students should not sign the contract until they are certain they have access to sufficient financial resources to cover the entire contract amount. It is the responsibility of the student to understand the terms of the contract before signing it. Housing Operations will do its best to help students understand the contract terms. Students are encouraged to discuss the contract with a parent or another responsible individual. Once the contract is signed, it is expected that the student will honor the terms of the contract.
The SVSU Housing Contract is a legally binding contract that represents the responsibilities and obligations of the parties involved. The SVSU Housing Contract enables:
1. students enrolled at the University to receive housing facilities and dining services at equitable rates; and
2. the University to budget for operating expenditures and repayment of debt associated with the construction of the housing and dining service facilities based upon the number of student contracts received.
The University's financial commitments are long term, requiring a certain level of assurance that adequate revenue will be available to pay operating expenditures and debt service payments. It is important, therefore, that the contract be honored for the entire year. The expenditures necessary to operate and finance the facilities and to provide services such as utilities, custodial, and food are fixed for the entire academic year and are based upon the initial promise of students to honor the terms of the Housing Contract. The expenses do not stop if students leave.
Cancellations: The Resident is obligated to honor the terms of this Contract. They will not be released from their Contract to move to off-campus housing or to commute during the Contract period. The University will release residents if they graduate or participate in an SVSU study abroad program during the contract period.
Prior to semester occupancy:Cancellations for non-enrollment received in writing prior to the official payment due date for fall or winter semesters, if approved by the University, will incur a $100 contract cancellation charge and may result in a $100 refund of the housing prepayment. Failure to notify Housing Operations in writing by the payment due date will result in a $200 cancellation charge.
Subsequent to semester occupancy: A Resident who withdraws or is academically dismissed from the university will be charged a pro-rated amount for the actual days in residence and a contract cancellation charge of $200. The Resident must comply with Housing Operations check-out procedures in order to complete withdrawal from Saginaw Valley State University. A Resident failing to follow published check-out procedures may be assessed a $100 improper check-out fee.
Appeals of Contract: The University at its discretion will consider contract releases outside of the aforementioned criteria only if the circumstances are sufficiently extreme or catastrophic in nature. Requests of this nature must be submitted in writing to Housing Operations and include supporting documentation. Special requests that are approved will be charged a pro-rated amount for actual days in residence and a contract cancellation charge of $200. Students are not released from the terms and conditions of this Contract due to withdrawal from the University if they re-enroll during the contract period.
Unless officially released in writing from the University Housing Contract, students will be held responsible for all room and board charges assessed under the terms of the housing contract for the entire academic year. Students should not forego services or make future housing commitments until they are officially released in writing by Housing Operations.
The University at its option may terminate this Contract and take possession of housing unit promptly without notice to quit (i) upon any failure of Resident to timely pay any charges required under this Contract; (ii) upon any failure of Resident to comply with any of the terms of this Contract; (iii) for health reasons; or (iv) when a Resident (or in the case of a family unit the student Resident) is no longer enrolled in at least six semester hours at the University. Resident will remain responsible for all damage caused to the University as a result of Resident’s breach. If removed from University Housing due to disciplinary action, you remain liable for payment of your housing contract through the entire contract term. Non-payment of charges under this Contract will result in the administrative dis-enrollment of a student Resident from classes at the University. If legal action is required to remove Resident from the unit, the University shall be entitled to collect its costs, including reasonable attorney’s fees, incurred in removing the Resident.
In those instances when a resident has been officially released (in writing) from the Housing Contract, all advance payments on room and board, except the charge for actual days in residence, and the applicable contract release charge, will be refunded.
Students who are officially released from their contract, but will still be attending classes may be charged 100% of the remainder of the contracted amount for the academic year. No refunds are made to residents checking out of University housing during the final two weeks of the semester. Removal from housing for disciplinary reasons will result in the student remaining obligated for 100% of the contracted amount for the academic year.
The University assumes no liability for claims of loss, injury or damage to people or property incidental to the occupancy or use of University Housing. Each resident accepts full responsibility for the safety and security of his or her own personal property; renter’s insurance is strongly encouraged.
Students may occupy their rooms according to the schedule published by Housing Operations. No student will be allowed to occupy a room in advance of the official opening of Housing facilities or other published periods with the exception of University sponsored programs. All University housing facilities will remain open during Labor Day, Thanksgiving and mid-semester break; however, Dining Services may be limited or unavailable. The First Year Suites and Living Centers will be closed during the semester break between fall and winter. Residents who must remain in the area should make other arrangements for housing during that period between semesters. Residents returning to the same room after a semester break may leave personal belongings in the suite at their own risk. Limited guest housing space may be available during the semester break at contracted rates. Any individual/resident who improperly occupies a room (i.e. does not check-in, has not been assigned to that room, has not signed a Housing Contract, etc.) will be considered a trespasser under the laws of the State of Michigan and will be subject to arrest.
By signing the Housing Contract, Students agree to make payment(s) according to the payment schedule. If students plan to utilize scholarships, student loans or any other student financial aid, they must submit the appropriate application materials to the Office of Scholarships & Financial Aid in a timely manner to ensure adequate time to complete any required review processes and their ability to meet payment deadlines. Failure to meet payment deadlines will result in the student's removal from registered classes and University Housing. Students are not released from their Housing Contract if they re-enroll during the contract period.
Renter’s Insurance is strongly encouraged. The University assumes no liability for claim or loss, injury or damage to people or property incidental to the occupancy or use of University Housing.
SVSU's University Police provides , a service allowing residents to register their valuables including make, model, serial numbers on computers, Ipods, jewelry and other items which can assist in the identification and return of recovered property.
Tentative room assignments are posted on mySVSU.edu portal under Self-Serve (Cardinal Direct). If you do not have access to the internet you may call Housing Operations to inquire. Contact roommates via email using the SVSU Vmail system.
Within the first 7 days of occupancy, residents are required to inventory their suite, apartment or room. The resident agrees to notify the University within seven (7) days of the commencement of the contract if the resident discovers any defect or damage to the unit, its furnishings and appliances.
In accordance with the Housing Contract, the student resident agrees to allow the University, its agents and employees, access at all times to inspect the premises and for purposes of maintaining the health, safety and general welfare, including, but not limited to, repairs, general maintenance, delivery of University notifications and inventory. Inspections may occur during breaks or recesses in order to check for open windows, thermostat settings, cleanliness and other administrative concerns. The University also reserves the right to inspect a particular room/apartment when staff has reasonable cause to believe that established health, safety or University rules and regulations are being violated. Upon inspection of a student’s room/apartment, if the Housing or Residential Life staff find any violations of federal, state, local or University rules and regulations, the occupants will be referred for disciplinary action.
Housing Operations reserves the absolute right to change room assignments or to require a student to move to a different room assignment. This includes assigning a second student to a double room in which only one student is living to bring it to normal capacity. The right also is reserved to assign or reassign rooms in any way that will best utilize the facilities available. For this purpose or for other reasonable cause, Housing Operations may change room assignments or require a student to move to different accommodations. The University also reserves the right to assign students to overflow accommodations (triples), in the event that sufficient regular spaces are not available at the beginning of the semester. If a resident who has requested a double occupancy room does not have a roommate, he /she will be given reasonable opportunity to find a roommate, move to another double occupancy room or pay for a single room. If a resident does not choose a course of action, Housing Operations will select the option that best suits the University.
The Departments of Residential Life and Housing Operations at Saginaw Valley State University strive to provide safe and comfortable living environments for all students. This includes being attentive to the needs of students who are transgendered and identifying the best possible housing options available in University housing.
A transgender student looking for a supportive living arrangement in University housing should contact the staff member listed below. We are highly committed to working with students to find the best accommodations available at the time the request is made.
For more information on transgender housing options at SVSU, please contact: Michele Gunkelman, Director of Residential Life, 989-964-2048 or firstname.lastname@example.org.
Students who withdraw from the University must contact Housing Operations immediately and in person to terminate the housing contract. Notification is the responsibility of the student, other University departments will NOT notify Housing Operations of a student’s change in status. Appropriate withdrawal also includes adhering to check-out procedures with a Residential Life staff member; cleaning the assigned quarters, removing belongings and returning a key. Failure to properly check-out will result in the imposition of a $100 fee and $50 lost key fee.