Note: This procedure applies to requests for:
The format of the project number is x-yyyy-sss where “x” is the division code (see below) “yyyy” is the year such as 2007, and sss is a simple sequential number starting at 001 each year.
The projects are forwarded to the Director of ITS who maintains the Colleague programming backlog, and develops an estimate of the amount of analysis and programming time that will be needed to complete the project.
Small projects of less than 2.5 days of work will be put in a “filler work” backlog for programmers and will be completed as time permits unless there are significant due date constraints.
Large projects are put in the Colleague Programming backlog. Every 6-8 months the Vice Presidents are presented with a document that details:
Within a month, the Vice Presidents then provide the Director of ITS with updates to the list of prioritized large projects for their division, such as cancellations and re-assignment of priorities. This may occur via e-mail, memo, or in a joint meeting with all executives, the Director of ITS, and Executive Director of ITS.
Within a month of receiving the updates from the Vice Presidents, The Director of ITS incorporates the updates into the large project backlog and estimates scheduled completion dates for projects to be undertaken over the next 12 months. This updated document is shared with the Vice Presidents who meet shortly after for a final review. Any additional updates are then provided to the Director of ITS for incorporation.
As this programming is primarily done by students, ITS will monitor projects and prioritize as student staffing permits.
If the web programming backlog exceeds 6 months of work, the Vice Presidents will meet to prioritize the backlog.
As this programming is primarily focused on system installation and support the project backlog is normally prioritized by the Executive Director of ITS and the On-Line Learning Coordinator. Project requests from users will be entered into the backlog and prioritized appropriately.
“A” - (A)cademic Affairs
“B” - Administration and (B)usiness Affairs
“C” - E(C)onomic Development
“E” - (E)nrollment Management and Student Services
“I” - (I)nformation Technology Services
“U” - P(U)blic Affairs