1. Six-to-eight weeks prior to the start of each academic semester, students requiring the use of captions to understand video content are to notify Disability Services of the course sections in which they are enrolled. Neither the Library nor the Instructional Technology Center can guarantee a captioned version of a title will be ready by the desired use date without the minimum six weeks' notice from the student.
2. Disability Services is to contact the faculty scheduled to teach each course section, and inquire as to whether they typically utilize videotape media as part of class instruction. If so, the faculty are to provide Disability Services with the title(s) of tape(s) used in each section, along with the call number, if applicable.
3. Upon receipt of list, Disability Services is to notify the Library to determine if the titles listed are part of the Library media collection. If the tapes were produced without captions, the following steps are to be taken:
a. Titles without captions are to be identified, and it determined if a captioned version of the tape is commercially available for purchase. If available, at what cost? Does the price fit within the Library's media acquisition budget? If so, an attempt should be made to acquire the title(s) prior to the scheduled use date. If not, steps "b thru e" below should be followed.
b. If a captioned version of the tape is unavailable for purchase, will the producer of the tape provide a transcript of the narration to SVSU at no cost? If so, a copy should be sent to SVSU Disability Services as soon as possible. If not, a transcript is to be produced by Disability Services as a text file and submitted to the ITC, along with the tape.
c. Once the transcript has been secured, the transcript should be brought to the ITC with the tapes. The ITC will make every effort to produce a captioned version of the title with its Closed Caption Video Production System prior to the date(s) needed. Macrovision or other copy-protection encoding may make it technically impossible for captioned versions of some videos to be produced.
d. Once the captioned tape has been produced, the tape will be given to the Library, where control measures should be enacted to ensure that only one copy of the title is in circulation at any one time.
e. Faculty are to notify the ITC, x7475 of the date(s) and time(s) the video is to be used during a lecture where a student will potentially require captions. The ITC will ensure the location is equipped with a device to properly decode and display the captions.
4. Personally owned titles which an instructor chooses to utilize as part of the course instruction must be legal copies before ITC will attempt to produce a captioned version. The ITC cannot duplicate a title that was illegally obtained. Faculty displaying such tapes to students as part of a lecture should be advised that they are in violation of U.S. Copyright Law, and are thus also responsible for any violations of the American Disabilities Act.