Ultra Time (automated time clock)

The procedures and specifications for student employee Ultra Time instructions are outlined below.
The items outlined are essential and need to be followed in order for student employees to be paid on time.

A. Returning Students:
1. Supervisors will receive a notification slip from the Career Services office to indicate that the student has been entered into payroll. The notification slip will include the student name, ID number, department account number, object code for job classification (CWS/MWS/RSE), wage level, and semester dates.
2. If the student is NOT on Ultra Time, the supervisor must contact Payroll to add the student to their Ultra Time list.

B. New Students:
1. Supervisors will receive a notification slip from the Career Services office to indicate that the student has filled out all of their paperwork (W4/I9/FERPA form) and have been entered into payroll. The notification slip will include the student name, ID number, department account number, object code for job classification (CWS/MWS/RSE), wage level, and semester dates.
2. Supervisors must contact Payroll to add the student to their Ultra Time list.

C. Students will need to swipe in/out at one of the Ultra Time readers on campus. Supervisors will instruct students as to which clock they should be using.

D. Supervisors must confirm employee swipes.

E. All time must be confirmed by 10:00 a.m. Monday mornings of payroll weeks. The link to the payroll schedule is: http://www.svsu.edu/hr/payroll

F. All issues of time punches not within appropriate parameters need to be discussed with the student. No changes are to be made to the punch.

G. Inquiries regarding hiring and job assignments should be directed to the Career Services office. Questions regarding payroll and hours worked should be directed to the Controller's office, payroll division.